The routine housekeeping procedures will have a beneficial
effect in several ways.
Defragmenting a hard drive will rearrange files so they are
stored more logically and all pieces of a file are kept together; this will
reduce the time it takes to search for data, speeding up the whole process of
opening documents. Deleting temporary files will increase the amount of storage
space available to a user, and also help with the speed of a computer as there
is less to search through when looking for files.
Cleaning the computer and ensuring the ventilation is not
blocked will increase the usable life of a computer; a build-up of dust in and
around a machine will cause components to overheat and stop working long before
they should. Preventing this will also reduce the chance of lost data caused by
failing components of a machine crashing during use. Use of the correct tools
during the cleaning procedure will stop any damage being caused; for example
using a household vacuum cleaner on computers can cause static which will very
quickly ruin a machine. Using the incorrect cleaning materials on peripherals,
such as the monitor, could scratch the screen, making it harder to clearly read
the display and require the device to be replaced.
Replacing consumables is a regular routine that prevent the
users from not being able to complete their tasks. If a printer runs out of
paper or ink and a user wishes to print they may have to replace it themselves;
not a major issue if it just requires paper, but if the ink runs out a
non-technical user may not know how to open a machine and replace cartridges.
This will also cause delays for the user, reducing overall productivity.
All the procedures talked about will help increase the
lifespan of a computer and ensure it still runs at an acceptable speed for the
user. It will also ensure the security and integrity of the data by reducing
the chance of a computer failing during operation.
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